Purchase Officer

About the role

City University Ajman is seeking a detail-oriented and proactive Purchase Officer to manage the procurement process efficiently. The role covers accurate purchase order processing, supplier coordination and cost-effective purchasing, supporting university operations through timely sourcing, negotiation and procurement of goods and services in line with institutional policies.

Key responsibilities

• Accurately enter, proof, maintain and submit purchase orders based on requests and management direction
• Create and verify purchase order information, including product costing, specifications and delivery instructions
• Research the market to identify and evaluate potential suppliers
• Obtain at least three negotiated quotations for each item and negotiate pricing, terms and conditions
• Evaluate bids on price, quality, delivery terms and other factors; visit supplier sites when needed to verify quoted products
• Follow up on order status and delivery timelines after requisition and order issuance, and resolve changes and discrepancies
• Maintain purchase order records, generate reports on high-cost areas and spending trends, and provide monthly consumption reports
• Receive approval for maintenance work in line with college policies and keep supplier contacts and price lists updated
• Communicate professionally with internal staff to resolve order issues, recommend improvements to purchasing procedures, attend meetings and perform other assigned tasks

Required profile

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement or a related field
• Proven experience in purchasing, procurement or supply chain operations
• Experience in educational or institutional procurement is an advantage

Required skills

• Negotiation, vendor management and market research skills
• Attention to detail and accuracy in processing purchase orders
• Organizational and time-management abilities
• Excellent communication and interpersonal skills
• Knowledge of procurement policies, procedures and documentation standards

The university describes itself as an Equal Opportunity Employer offering medical support, dietary guidance, health check-ups, annual leave, training and development, an annual airfare allowance and a rewards and recognition program. Applications are made online by filling in the required details and uploading a CV.