Purchasing Officer

About the role

Rixos Al Mairid is looking for a dedicated and detail-oriented Purchasing Officer to join its Purchasing team. The role manages and oversees the procurement of goods and services for the hotel, ensuring efficient, cost-effective sourcing, purchase and delivery of supplies. It reports directly to the Purchasing In-Charge and works with vendors, suppliers and internal teams.

Key responsibilities

• Manage and coordinate purchasing for all hotel departments, meeting quality standards and cost requirements
• Maintain supplier relationships, source, evaluate and negotiate with new and existing suppliers
• Monitor stock levels, work with the Receiving team on accurate inventory records and proper storage
• Prepare and process purchase orders, track them to delivery and follow up with suppliers
• Ensure purchases fit the budget, track spending and report on it
• Work with the Purchasing In-Charge on quality assurance and resolve quality or defect issues
• Keep records of purchase orders, invoices, delivery receipts and contracts, and report regularly
• Communicate with hotel departments on their needs and ensure timely delivery for daily operations, events and seasonal needs
• Ensure compliance with health and safety regulations, especially food safety, and follow sustainability guidelines
• Resolve order, delivery and invoice discrepancies and stay informed on industry trends and new suppliers

Required profile

• Bachelor's degree in business administration, supply chain management, hospitality management or a related field preferred
• At least 3 years of experience in purchasing or procurement, preferably in hospitality
• Strong understanding of purchasing procedures, inventory management and vendor relationships
• Excellent negotiation skills and strong organizational skills
• Attention to detail and ability to work independently and collaboratively

Required skills

• Proficiency in inventory management systems
• Microsoft Office Suite (Excel, Word)
• Knowledge of health and safety regulations for food, beverage and general goods procurement
• Sustainability practices in purchasing and supply chain (a plus)