Real Estate Brokerage Administrator

About the role

ASICO Real Estate LLC is looking for a highly organized, detail-oriented and proactive Real Estate Brokerage Administrator to support its brokerage team. The role covers sales and leasing coordination, brokerage documentation, property listings on major portals, CRM records and day-to-day operations, and requires a good understanding of Dubai's real estate brokerage processes.

Key responsibilities

• Provide daily administrative and operational support to real estate agents and the brokerage team.
• Prepare, review and coordinate sales and leasing documentation, including RERA Forms A, B and F, and other transaction documents.
• Coordinate SPA processing and follow up on transaction requirements with developers, clients, agents and conveyancers.
• Manage property listings on Bayut, Property Finder, Dubizzle, Genie Map and other portals, keeping them accurate, complete and compliant with advertising permits.
• Maintain and update CRM records, transaction files, client information and supporting documentation.
• Monitor transaction deadlines, track outstanding requirements and follow up with all relevant parties.
• Work with the Finance Department on commission records, invoicing, payment tracking and follow-ups.
• Liaise with the Marketing Department on listing materials, property advertisements and agents' marketing requests.
• Prepare regular operational reports and assist with agent onboarding and offboarding.

Required profile

• 3-5 years of experience in real estate administration or brokerage operations, preferably in a UAE-based brokerage.
• Proven experience processing SPAs and handling sales and leasing transactions.
• Previous administrative experience in the UAE real estate sector is essential.
• Strong organizational, administrative, communication and coordination skills, with excellent attention to detail.
• Ability to work independently, handle confidential information discreetly and coordinate with agents, clients, developers and internal departments.

Required skills

• Working knowledge of Bayut and Property Finder.
• Familiarity with Trakheesi, Dubai REST, RERA regulations and Odoo or similar CRM systems.
• Understanding of UAE real estate brokerage documentation and transaction procedures.

What we offer

• Private health insurance.
• Paid time off.
• Training and development.
• Performance bonus.