Reception, Administration and Accounts Assistant

About the role

We are looking for an organised and professional Reception, Administration and Accounts Assistant to manage the front desk, support daily office operations, and assist with routine accounts work. The role also includes providing administrative support to the CEO and coordinating with staff, visitors, vendors, and service providers.

Key responsibilities

• Welcome visitors, manage registration and access, and keep the reception area welcoming and organised.
• Answer incoming calls, respond to enquiries, and direct calls and messages appropriately.
• Provide executive support to the CEO, including scheduling, travel arrangements, correspondence, and preparation of meeting materials.
• Handle office administration tasks such as mail, courier services, filing, supply inventory, and coordination with facility management and vendors.
• Assist with basic accounts duties: prepare invoices, payment requests, receipts, track expenses, manage petty cash and perform reconciliations.
• Maintain confidentiality of employee, client and financial information in all communications.

Required profile

• Bachelor’s degree in business administration, commerce, accounting or a related field.
• Minimum three years of experience in reception or office administration with exposure to basic accounts work.
• Strong written and verbal communication skills and a professional demeanor.
• Excellent organisational abilities and the capacity to prioritise multiple tasks.
• Proficiency in Microsoft Word, Excel and Outlook.
• Experience with accounting software and invoice processing is an advantage.
• Accuracy in handling figures, records and documentation.
• Current residence in the United Arab Emirates.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Accounting software
• Invoice processing