Receptionist & Administrative Support

About the role

Everstone Capital is seeking a professional, highly organized Receptionist and Administrative Support specialist to manage front‑of‑house operations, assist the Office Manager, and provide reliable executive and personal administrative assistance.

Key responsibilities

• Serve as the primary ambassador for the office, greeting VIP visitors, investment partners, and clients with polished hospitality.
• Manage reception duties, screen calls, route inquiries, and coordinate mail and courier dispatches.
• Prepare meeting rooms, handle reservations, set up AV equipment, and arrange catering for internal and client meetings.
• Partner with the Office Manager on supplies, pantry inventory, facility contractor coordination, and routine maintenance.
• Reconcile operational bills, utilities, and vendor invoices in collaboration with finance and HR.
• Coordinate travel arrangements, visa documentation, and personal administrative tasks for senior leadership.

Required profile

• Approximately 3 years of experience in reception, corporate administration, or team assistant roles, preferably in private equity, asset management, or professional services.
• Exceptional interpersonal and communication skills with a polished front‑facing presence.
• High judgment, discretion, and reliability when handling confidential corporate and personal information.
• Ability to prioritize competing tasks across reception, facilities, and executive support without overlooking details.

Required skills

• Proficiency with Microsoft Office suite (Outlook, Excel, Word).
• Experience using WhatsApp for business communication.
• Familiarity with online corporate booking tools for travel and meetings.