Receptionist – Front Office Support

About the role

Gibson Dunn, a leading global law firm, is looking for a professional Receptionist to join its Abu Dhabi office. Reporting to the Operations Manager, you will be the first point of contact for visitors and callers, ensuring a polished and efficient front‑desk experience.

Key responsibilities

• Maintain a clean, tidy, and professional reception area.
• Answer and direct incoming phone calls, take messages, and monitor voicemail.
• Welcome visitors, guide them to conference rooms, and ensure rooms are tidy after use.
• Reserve and set up video‑conference rooms, manage equipment and bookings.
• Arrange catering, beverages, and transport (taxis, flights) for meetings.
• Handle incoming and outgoing mail, parcels, and couriers, logging items as required.
• Perform general administrative tasks such as filing, scanning, photocopying, and binding documents.
• Process invoices, expenses, and support other office administration duties.

Required profile

• Excellent communication, organisational and customer‑service skills.
• Ability to work calmly under pressure and multitask effectively.
• Proactive, flexible and willing to work overtime when needed.
• Strong interpersonal and team‑working abilities.

Required skills

• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.
• Experience operating video‑conference equipment.
• Familiarity with iManage and Emburse (or similar) systems.