Scheduling Coordinator

About the role

Simera is looking for a highly organized Scheduling Coordinator to oversee calendars, appointments, and daily coordination activities. The role requires a proactive individual who can manage multiple schedules, communicate with various stakeholders, and ensure meetings run smoothly.

Key responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business needs.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments.
• Monitor calendars for conflicts and make adjustments as needed.
• Send appointment confirmations, reminders, and follow‑up communications.
• Coordinate meeting times across teams, locations, and time zones.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no‑shows.
• Prepare daily or weekly scheduling reports when required.
• Identify recurring scheduling issues and suggest process improvements.

Required profile

• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities.
• High attention to detail and accuracy.
• Ability to handle multiple priorities simultaneously.
• Professional demeanor with a customer‑focused approach.

Required skills

• Google Calendar
• Microsoft Outlook
• Google Workspace
• CRM systems
• Spreadsheets