Secretary – Administrative Support

About the role

The Secretary provides high‑level administrative and operational support to senior management, ensuring smooth office operations. This position requires strong business acumen, excellent organization, and the ability to handle multiple tasks in a fast‑paced environment.

Key responsibilities

• Type, proofread, and dispatch all outgoing correspondence with meticulous attention to detail.
• Prioritize, review, and forward incoming mail to the line manager after careful consideration.
• Handle routine standardized correspondence and promptly inform the line manager of important matters.
• Coordinate and follow up with internal departments on behalf of the line manager.
• Draft letters for the line manager, ensuring clarity and professionalism.
• Maintain an organized filing system for all correspondence.
• Attend meetings, record accurate minutes, distribute them, and follow up on action items.
• Manage telephone calls and appointments for the line manager, employing effective screening and prioritization.
• Establish and update a comprehensive contact database as required.
• Organize travel arrangements and coordinate external business trips for the line manager.

Required profile

• Minimum of 4 years’ relevant experience, including exposure to senior management.
• Relevant university‑level qualification or near completion of a professional qualification.
• Strong written and verbal communication skills.
• Team player with experience in managing change.

Required skills

• Microsoft Office

What we offer

• Competitive salary ranging from 7,000 to 9,000 AED per month.