Secretary & Administrator

About the role

We are looking for a highly organized Secretary & Administrator to support the Chairman’s office in Dubai. The role demands exceptional communication, sound judgement and the ability to manage multiple priorities in a fast‑paced executive environment while maintaining the utmost discretion.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and coordinate travel arrangements.
• Handle all incoming and outgoing correspondence, emails and official communications.
• Prepare board meeting agendas, minutes, executive reports and presentation materials.
• Act as the primary liaison between the Chairman, senior executives, board members and external stakeholders.
• Oversee office administration including filing, document management and records maintenance.
• Handle confidential matters with professionalism and strict discretion.

Required profile

• Bachelor’s degree in Business Administration, Secretarial Studies or a related field.
• Minimum 5 years of experience in an executive secretarial or senior administrative role.
• Excellent written and verbal communication skills in English; Arabic is an advantage.
• High level of integrity, professionalism and ability to handle sensitive information.

Required skills

• Proficiency in the MS Office Suite (Word, Excel, Outlook, PowerPoint).