Secretary to the Chairman (Arabic Speaker)

About the role

We are looking for a highly professional and discreet Secretary to the Chairman who will provide direct executive and administrative support to the Chairman and the Assistant to the Chairman for Finance & Administration. The role demands utmost confidentiality, sound judgment and the ability to manage sensitive information and high‑level engagements.

Key responsibilities

• Manage and coordinate the Chairman’s business calendar, including meetings, appointments, site visits and official engagements.
• Assist the Chairman and the Assistant in scheduling business meetings, follow‑ups and related executive matters.
• Organise, track and archive executive documents, correspondence, reports and records while maintaining strict confidentiality.
• Liaise professionally with government departments and regulatory authorities such as DIFC as instructed.
• Accurately translate reports, documents and correspondence into Arabic for the Chairman’s review.
• Coordinate international travel arrangements, including flight bookings and hotel reservations.
• Handle sensitive executive communications and confidential documentation with the highest level of discretion.
• Ensure confidential information accessed through the Chairman’s Office is protected and not disclosed to unauthorized parties.

Required profile

• Fluent in Arabic and English.
• Bachelor’s degree in Business Administration, Communications or a related field.
• Minimum 5 + years experience in an executive secretarial or senior administrative support role.
• Strong proficiency in Microsoft Office tools and document archival/tracking systems.
• Excellent communication, coordination and IT skills.
• Exceptional attention to detail and ability to multitask and prioritize effectively.
• Demonstrated integrity, confidentiality and discretion when handling executive, personal or financial information.
• Ability to operate professionally in a high‑trust executive environment.