Senior Administration Officer

About the role

Worley is seeking a Senior Administration Officer to lead office administration, facilities management and logistics support for its projects. The role ensures HSSEQ objectives are met while delivering safe, on‑time and cost‑effective project handovers.

Key responsibilities

• Provide comprehensive personnel administration, including travel arrangements, accommodation, vehicle allocation and staff movements between HQ, site and home country.
• Maintain administrative records, correspondence logs, filing systems and support document controllers with transmittals, courier handling and archiving.
• Manage incoming and outgoing communications, ensuring confidentiality and controlled access to sensitive documents.
• Track attendance, timesheets, leave balances and coordinate with HR and project controls for payroll inputs.
• Oversee admin‑related vendors (transport, catering, cleaning, accommodation), monitor performance, process invoices and support cost tracking against approved budgets.
• Act as the focal point for administrative coordination with clients and contractors, supporting audits, meetings and site visits.
• Ensure compliance with company, client and regulatory requirements and keep administrative procedures and trackers up to date.

Required profile

• Proven experience in office administration, facilities management and logistics within a project environment.
• Strong knowledge of HSSEQ standards and ability to work with client and contractor audit processes.
• Excellent organizational skills with a focus on accuracy, confidentiality and cost control.
• Ability to coordinate multi‑disciplinary teams and manage vendor relationships.

Required skills