Accounting and Admin Assistant

About the role

A multinational company based in Dubai is looking for an Accounting and Admin Assistant who reports to the Accounting Manager. The position is on-site in Dubai and covers both accounting and administrative support, including project accounting and VAT compliance.

Key responsibilities

• Record-to-report processes using SAGE software, and monthly, quarterly and annual book closings with account analysis and reconciliations
• VAT compliance: prepare VAT schedules, file VAT returns and refund requests, and support corporate tax and transfer pricing documentation
• Check expense reports, prepare and issue invoices, and record incoming and outgoing payments; prepare monthly expense reports and payroll processing
• Cash management and treasury functions (online banking settlements)
• Assist with budget preparation, forecasting, variance analysis and internal/external audits; monitor project budgets, costs, cash flows and investment transactions
• Support project accounting, cost tracking, reconciliations, financial reporting and performance analysis, and coordinate with project companies and stakeholders
• Ensure financial data complies with internal, professional and regulatory standards, and contribute to process improvements and policy updates
• Administrative support: business trip arrangements (flights, hotels, visas), purchasing and asset control, meeting organisation, document handling, printing and courier arrangements

Required profile

• Bachelor's degree in Accounting, Finance or a related field
• CPA or equivalent qualification is a plus
• At least 3 years of accounting experience, preferably in project investment, infrastructure, engineering, construction, energy or project-based environments
• Strong understanding of accounting principles and IFRS, and up-to-date knowledge of UAE VAT, Corporate Tax and regulatory requirements
• Strong analytical and problem-solving skills

Required skills

• Proficiency in MS Office, especially Excel
• Hands-on experience with SAGE accounting software
• Familiarity with accounting automation tools is an advantage