Admin & Operation Executive

About the role

An organization in the government/public sector is looking for an organized and proactive Admin & Operation Executive to join its team in Dubai. The role covers daily administrative and operational tasks, keeps the office running smoothly, maintains accurate documentation and supports team coordination.

Key responsibilities

• Manage daily office operations, including scheduling, procurement and facility maintenance
• Coordinate with internal teams and external vendors so that supplies and services arrive on time
• Prepare, review and maintain technical and non-technical documentation, reports and presentations
• Carry out accurate data entry and database management to support operations and decisions
• Liaise with stakeholders to resolve administrative issues and keep communication flowing
• Monitor office budgets, track expenses and process invoices and reimbursements
• Implement and maintain standardized office procedures and best practices
• Help plan and coordinate company events, meetings and travel arrangements
• Support team members and foster a collaborative environment

Required profile

• 2-4 years of experience in administration or operations roles
• Experience with technical documentation and report preparation
• Ability to coordinate across teams and manage vendor relationships
• Preferred: Bachelor's degree in Business Administration, Management or a related field
• Preferred: previous experience in Dubai or the UAE, and basic knowledge of local labour and regulatory requirements

Required skills

• MS Office suite (Word, Excel, PowerPoint, Outlook)
• Database management and accurate data entry
• Time management, organization and attention to detail
• Excellent verbal and written communication
• Preferred: ERP or CRM systems, and fluency in English and Arabic or another regional language