Administration Assistant – Immediate Joiner

About the role

We are looking for a highly organized, proactive, and professional Administration Assistant to support the Administration Manager/Head of Administration. The role ensures smooth daily operations of the administration department while handling office management, HR administration, travel coordination, vendor relations, events, and executive support.

Key responsibilities

• Provide day‑to‑day administrative and operational support to the Administration Manager.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare, proofread, and maintain reports, presentations, correspondence, and business documents.
• Organise meetings, set agendas, record minutes and follow up on actions.
• Handle incoming and outgoing correspondence, emails, and courier services.
• Maintain accurate filing systems and confidential records.
• Monitor office supplies, equipment, and inventory; coordinate maintenance and facility services.
• Assist with recruitment activities, interview coordination, onboarding, and employee documentation.
• Arrange business travel, visas, and travel documentation; maintain travel records.
• Support the planning and execution of company meetings, conferences, exhibitions, and corporate events.
• Liaise with vendors, obtain quotations, and oversee procurement and facility improvement projects.
• Maintain accurate administrative, HR, attendance, leave, and travel records and prepare related reports.

Required profile

• Highly organized with strong attention to detail.
• Proactive and able to work independently as well as part of a team.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong coordination and multitasking abilities across various administrative functions.

Required skills