Administration Officer

About the role

Shamal Holding is seeking an Administration Officer to support the operations team across its diverse portfolio of assets. The role involves handling daily administrative tasks, liaising with visitors, tenants, and service providers, and ensuring smooth operational processes.

Key responsibilities

• Manage daily administrative duties such as filing, data entry, document preparation, and scheduling.
• Greet and assist visitors, tenants, and customers, providing accurate information about services and facilities.
• Serve as the primary contact for suppliers, contractors, and service providers; process invoices and coordinate with finance and procurement.
• Prepare reports and presentations for management within set deadlines.
• Lead purchase order (PO) and purchase request (PR) processes using the assigned ERP system.
• Support the leasing department with contract preparation, due‑diligence, and documentation upload into the ERP.
• Address tenant complaints, operational issues, and ensure compliance documentation (insurances, trade licenses, POAs, MOAs) is up‑to‑date.

Required profile

• Bachelor’s degree in Business Administration, Accounting, or Finance.
• Minimum of 2 years experience in leasing administration or tenant relations.

Required skills

• Proficiency in MS Office.
• Experience with basic administrative systems and ERP software.