Administrative Assistant – Asset & Contracts Support

About the role

We are seeking an experienced Administrative Assistant to provide comprehensive support across Asset Management, Contracts Management, and Budget & Financial Controls. The role involves maintaining records, coordinating site activities, and assisting with reporting and document workflows.

Key responsibilities

• Maintain departmental records, trackers, dashboards and filing systems.
• Coordinate site visits, gate passes, schedules and follow‑up actions.
• Support contract administration, including SOW documentation, PR follow‑ups and contract trackers.
• Manage document approvals and DocuSign workflows.
• Assist with monthly reporting, billing documentation and financial trackers.
• Maintain vendor and service provider compliance records.
• Prepare meeting minutes, reports, presentations and supporting documentation.
• Collaborate with internal teams, vendors, contractors and service providers.

Required profile

• Diploma or higher in Administration, Finance or a related field.
• Minimum 2 years of relevant administrative experience.
• Strong communication, organisation and attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.

Required skills

• Proficiency in MS Office, especially Excel and PowerPoint.
• Experience with Microsoft Dynamics, MRI or similar ERP/CAFM systems.