Administrative Assistant

About the role

The Administrative Assistant provides comprehensive administrative and operational support to ensure smooth day‑to‑day functioning of the office. The role combines standard office administration with strong finance and operations support, including expense management, vendor coordination, and payroll administration.

Key responsibilities

• Collect, review and process employee expense claims, verify documentation and maintain expense records.
• Track invoice submissions, approvals and payment status; coordinate with finance for reimbursements and accounting entries.
• Manage petty cash, capture expenditure data and prepare quarterly overviews.
• Act as primary contact for office vendors, obtain quotations, raise purchase requests and monitor service levels.
• Maintain office supplies, inventory, directory of extensions and coordinate logistics such as access cards and seating.
• Organise travel, visa applications, meetings and visitor reception; arrange conference rooms and refreshments.
• Support sales and client‑related administrative tasks, including scheduling external meetings.

Required profile

• Highly organized and detail‑oriented with the ability to handle confidential information.
• Strong communication skills to coordinate with internal teams and external vendors.
• Accurate and timely support of finance processes and expense reporting.
• Proactive problem‑solver who can manage multiple administrative tasks simultaneously.

Required skills

• Proficiency in Microsoft Excel for expense tracking and reporting.