Administrative Assistant

About the role

We are seeking a proactive Administrative Assistant to join our fast‑growing cybersecurity company. You will be the first point of contact for clients, suppliers and visitors, while ensuring smooth day‑to‑day operations across multiple international offices.

Key responsibilities

• Liaise with government authorities for salary declarations and social security/pension contributions.
• Record bank transactions, flag pending payments and prepare accounting statements.
• Welcome clients, suppliers and visitors in person and by phone.
• Manage incoming and outgoing mail, deliveries and courier assignments.
• Schedule appointments, maintain calendars and draft correspondence, meeting minutes and internal documents.
• Organise and maintain physical and digital filing systems.
• Support HR with onboarding paperwork and attendance tracking.
• Coordinate office supplies, vendors and logistics for meetings and client visits.
• Provide ad‑hoc support to the Administrative Manager based on urgent needs.
• Coordinate with colleagues in Switzerland, Bahrain, UAE and Singapore and stay updated on administrative, labour and regulatory requirements in each jurisdiction.

Required profile

• 0–1 year of experience in an administrative role (fresh graduates welcome).
• Fluency in English and French; Arabic is a plus.
• High level of discretion and ability to handle confidential information.
• Strong organisational skills, multitasking ability and a proactive, solution‑oriented attitude.
• Willingness to learn and stay updated on administrative and legal requirements across multiple jurisdictions.

Required skills

• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Basic accounting or bookkeeping exposure is advantageous.

What we offer

• A collaborative, client‑focused environment with strong team spirit.
• Opportunities to develop expertise in administrative, legal and regulatory matters across several countries.
• Emphasis on accountability, attention to detail and professional growth.