Administrative Assistant

About the role

The Administrative Assistant provides essential administrative support to ensure smooth operations within the division or business unit. This role handles paperwork, office procedures, and various clerical tasks to meet the department’s operational needs.

Key responsibilities

• Perform general clerical duties such as typing, photocopying, faxing, mailing, and filing.
• Respond to, sort, and distribute incoming correspondence, including phone calls, faxes, and emails.
• Coordinate collection, distribution, and dispatch of couriers, letters, and bills.
• Prepare and send internal communications to keep staff updated on departmental matters.
• Maintain office equipment and supplies, ensuring they are functional and stocked.
• Produce and manage administrative documents including tender specifications, client quotations, purchase orders, agreements, and contracts.
• Support document control activities, ensuring proper storage and accessibility of records.
• Develop and update spreadsheets, reports, presentations, and routine letters or minutes.
• Schedule appointments and arrange meetings or events for the department.
• Maintain confidentiality of sensitive documents and information.

Required profile

• High School Diploma.
• 1 to 3 years of relevant administrative experience.
• Strong proficiency in English.

Required skills

• Photocopying
• Faxing
• Clerical duties
• Filing
• Typing
• Mailing
• Document control