Administrative Assistant

About the role

We are seeking a proactive and organized Administrative Assistant to support our oil trading team and management. The role ensures smooth daily operations by handling schedules, travel arrangements, documentation, and office activities while also assisting HR and procurement functions.

Key responsibilities

• Provide day‑to‑day administrative support to the team and management, including calendar management and meeting coordination.
• Arrange travel logistics such as flight bookings, hotel reservations, and itineraries.
• Prepare and format documents, reports, presentations, and correspondence.
• Maintain organized electronic and physical filing systems and track invoices and vendor documentation.
• Support HR processes including onboarding, off‑boarding, and personnel record maintenance.

Required profile

• Bachelor's degree in Business Administration or a related field (preferred).
• Minimum 2–3 years of administrative experience; oil & gas experience is a plus.
• Fluency in English and Russian.
• Strong written and verbal communication, excellent organization, and attention to detail.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency in Microsoft Office suite: Word, Excel, PowerPoint, Outlook.