Administrative Assistant – Office Operations (Fujairah)

About the role

We are looking for a highly organized Administrative Assistant to support daily office operations in our Fujairah office. The role involves providing comprehensive administrative, coordination and office support to ensure smooth business processes and accurate record‑keeping.

Key responsibilities

• Manage day‑to‑day office administrative activities and ensure smooth office operations
• Handle incoming calls, emails, correspondence and courier deliveries
• Prepare letters, memos, reports and other business documents as required
• Coordinate office maintenance, cleaning and vendor support services
• Maintain employee, vendor and company documentation in an organized and confidential manner
• Support document preparation for licenses, permits, contracts and compliance‑related requirements
• Assist with document collection, scanning, filing and archiving
• Track renewals, deadlines and administrative documentation requirements
• Support hotel bookings, transportation arrangements and travel coordination where required
• Coordinate courier shipments and document dispatch
• Liaise with vendors, service providers and internal stakeholders for operational support
• Assist with invoice collection, petty‑cash tracking and submission of administrative expenses
• Maintain records of office‑related expenditures
• Provide administrative assistance to management and office teams
• Support onboarding logistics for new employees where required
• Perform other administrative duties as assigned

Required profile

• 1–2 years of administrative experience in the UAE
• Strong organisational and multitasking abilities
• Excellent communication skills in English
• Ability to handle confidential information professionally
• Attention to detail and problem‑solving mindset
• Currently based in the UAE and willing to work in Fujairah

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint