Administrative Assistant – School Operations

About the role

We are looking for an Administrative Assistant to support Yasmina British Academy for the academic year 2026/27. The role involves providing comprehensive secretarial and office support within a dynamic school environment.

Key responsibilities

• Attend administration meetings, record minutes and track action points.
• Handle confidential secretarial duties and general office tasks.
• Raise housing‑related purchase requisitions and follow up on purchase orders.
• Create Goods Receipt Notes (GRNs) upon receipt of goods.
• Oversee collection of staff housing documentation, including Tawtheeq and utility registration.
• Assist in tracking payables and receivables to maintain accurate financial records.
• Collaborate with stakeholders to assess transportation requirements for field trips.
• Participate in training sessions to enhance role‑related skills.
• Perform other duties as assigned by the line manager.

Required profile

• Diploma or bachelor’s degree.
• Minimum two years of experience in a similar administrative role.
• Experience in data management and working within an educational context.
• Basic knowledge of ERP systems and procurement processes.

Required skills

• Fluent English with strong oral and written communication.
• Advanced Microsoft Excel skills, including macros and dashboard creation.
• Proficiency with Office 365, SharePoint and Microsoft Forms.
• Basic ERP usage and procurement knowledge.
• High level of organization and professionalism.