Administrative Executive – Luxury Retail

About the role

We are looking for a highly organized Administrative Executive to support the daily administrative and operational functions of a leading luxury fragrance retail brand in the UAE. The role requires strong coordination, communication, and the ability to manage multiple tasks in a fast‑paced retail environment.

Key responsibilities

• Manage day‑to‑day administrative operations and ensure smooth office functioning.
• Coordinate internal communication between departments, retail stores, suppliers, and management.
• Maintain records, reports, contracts, invoices, and confidential company documents.
• Support HR and recruitment activities, including interview scheduling, onboarding documentation, and employee file management.
• Handle purchase requests, vendor coordination, and office supply management.
• Prepare reports, presentations, and business correspondence.
• Arrange meetings, travel, hotel bookings, and calendar management for senior management as needed.
• Follow up on approvals, payments, and operational requirements with internal stakeholders.
• Maintain accurate physical and digital filing systems and ensure compliance with company policies.
• Provide administrative support to retail operations and boutique teams.

Required profile

• Bachelor’s degree in Business Administration, Management or related field.
• 3–5 years of administration or office coordination experience, preferably in luxury retail, beauty, fashion or fragrance.
• Strong verbal and written communication skills in English.
• Professional presentation, interpersonal skills and discretion with confidential information.
• Prior experience working in the UAE.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• ERP systems

What we offer

• Competitive salary package.
• UAE employment benefits in line with labour law.
• Career growth opportunities within a premium retail environment.
• Dynamic, luxury‑focused workplace culture.