Administrative Officer

About the role

We are looking for a highly organized Administrative Officer to support daily business operations and ensure effective coordination across departments. The role will provide executive‑level administrative support, manage client and vendor interactions, and maintain confidential records in a fast‑paced environment.

Key responsibilities

• Oversee day‑to‑day administrative operations to keep office workflow efficient.
• Maintain accurate records, reports, files and company documentation.
• Manage executive calendars, schedule meetings and arrange business engagements.
• Provide direct support to the CEO, including correspondence, document preparation and project follow‑up.
• Draft professional emails, reports, presentations and other business communications.
• Facilitate communication between departments to ensure timely task completion.
• Serve as primary point of contact for clients, handling inquiries and coordinating meetings.
• Liaise with vendors and suppliers regarding quotations, purchase requests and service agreements.
• Handle confidential information with utmost discretion.
• Support special projects, operational initiatives and administrative assignments as needed.

Required profile

• Minimum 3 years of experience in administrative coordination, executive assistance or office management.
• Proven experience supporting senior management or a CEO.
• Excellent verbal and written communication skills in English.
• Strong organizational, planning and time‑management abilities with high attention to detail.
• Ability to multitask, prioritize and work efficiently under pressure.

Required skills

• Google Workspace (Drive, Docs, Sheets)
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)