Administrative Support Coordinator

About the role

We are recruiting on behalf of a leading UAE Federal Government Ministry for an experienced Administrative Support Coordinator. The role provides executive‑level administrative and coordination support to senior leadership in a fast‑paced government environment, requiring high professionalism and confidentiality.

Key responsibilities

• Provide comprehensive administrative and coordination support to the Office, managing executive calendars, appointments, and official schedules.
• Coordinate internal and external meetings, prepare agendas, record minutes, and follow up on action items.
• Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English.
• Liaise with internal departments and external stakeholders to ensure timely completion of tasks.
• Track incoming correspondence, requests, and assignments, ensuring timely responses.
• Arrange travel, accommodation, and logistics for official missions and events.
• Maintain confidential records in compliance with government policies and information security requirements.
• Monitor implementation of executive decisions and support planning of meetings, workshops, official visits, and events.
• Prepare periodic reports and dashboards on initiatives and operational matters.
• Coordinate administrative and procurement requirements for the Executive Office where applicable.

Required profile

• 3–5 years of experience in executive administration, executive office coordination, or executive assistant roles.
• Proven experience managing executive calendars and competing priorities in a senior leadership environment.
• Experience coordinating high‑level meetings, workshops, and official visits, including agenda preparation and minutes tracking.
• Professional proficiency in Arabic for preparing official correspondence.
• Experience working within a UAE Federal Government Ministry, government entity, semi‑government organization, or Royal/Executive Office.

Required skills

• Familiarity with document management systems and ERP platforms.