Administrator

About the role

Parsons is looking for an Administrator to join its team in the Al Dhafrah region of Abu Dhabi, United Arab Emirates. The role provides general administrative support to the team, helping keep records organised, correspondence flowing and daily operations running smoothly.

Key responsibilities

• Maintain organised archives, ensure traceability of all records and track submissions and approvals
• Coordinate collection of missing documents and control document versions
• Organise physical and digital files and support audit reviews while maintaining confidentiality controls
• Track correspondence and prepare document status summaries
• Assist with developing or updating reports, distribute reports and update documentation as assigned by the supervisor
• Prepare basic correspondence and internal documents that do not need supervisor review
• Answer phone calls, take messages and direct inquiries to the right team member
• Sort and distribute incoming mail and help maintain filing systems
• Gather and input data supporting the team's overhead budget
• Coordinate workspace and equipment needs (e.g. PCs, phones) and update internal contact directories
• Support staffing and occupancy reports by gathering the required information

Required profile

• Bachelor's degree or diploma in a relevant discipline
• Minimum of 3 years of experience in an administrative role
• Strong organisational skills, attention to detail and effective written and verbal communication
• Ability to work independently, take initiative, prioritise tasks and meet deadlines within a team

Required skills

• Proficiency in Microsoft Office Suite: email, word processing, spreadsheets, databases and presentation tools