Executive Assistant - Maternity Cover (5 Months)

About the role

Chalhoub Group is looking for an Executive Assistant to cover a President's schedule for a five-month maternity assignment, starting from early January 2027. The role manages the President's calendar, meetings, communications and administrative needs.

Key responsibilities

• Manage the President's calendar, appointments and commitments, and coordinate internal and external meetings, including with brands and divisions, and arrange business lunches or dinners.
• Prepare and coordinate agendas, presentations, documents and pre-reads, and follow up on outstanding tasks.
• Act as the main point of contact between the President and internal and external stakeholders, highlighting matters needing the President's attention.
• Liaise with internal departments and work with the Communications team on speaking opportunities and event materials.
• Coordinate and attend leadership meetings, circulate agendas and minutes, and organize offsites and divisional business reviews; support Town Hall preparations.
• Handle end-to-end business travel, including visas and agendas, and process expenses in a timely manner.
• Work with the Office Manager on administrative and operational matters for the President's office.

Required profile

• 4-5 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant or in a similar role; experience supporting a senior executive is preferred.
• Excellent written and verbal communication in English.
• Strong organizational and time-management skills, attention to detail, and ability to prioritize and work independently.
• Confidence working with senior stakeholders, discretion with confidential information, and availability from early January 2027 for the full five months.

Required skills

• Microsoft Office, especially Outlook, Word, PowerPoint and Excel.

What we offer

• Learning and development opportunities and internal mobility.
• A competitive benefits package including health care, child education contribution, remote and flexible working policies and employee discounts.