Arbitration Legal Secretary

About the role

The Arbitration Legal Secretary provides comprehensive administrative and secretarial support to the arbitration team, ensuring smooth case management, client communication, and document preparation in a fast‑paced legal environment.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for lawyers.
• Handle correspondence, emails, and phone calls professionally.
• Maintain physical and electronic filing systems for arbitration matters.
• Liaise with clients, coordinate document submissions, and support due‑diligence processes.
• Arrange notarisation, legalisation, and attestation of documents.
• Assist with time entry, billing, expense tracking, and invoice follow‑up.
• Support client onboarding and file opening while ensuring confidentiality.
• Draft, format, proofread, and finalise arbitration documents, including statements of claim, defence, witness statements, expert reports, procedural applications, and hearing bundles.

Required profile

• Bachelor’s degree or diploma in administration.
• Minimum 5 years of experience in a law firm or similar legal environment.
• Strong knowledge of legal documentation and arbitration processes.
• Excellent organisational and multitasking abilities.

Required skills

What we offer

• Opportunity to work within a dedicated arbitration team.
• Exposure to international arbitration matters.
• Professional development in legal administration.