Bidding Coordinator

About the role

The Bidding Coordinator manages the full lifecycle of bid submissions for architectural and design consultancy projects. This role ensures that all tender documents are reviewed, compiled, and submitted in strict compliance with client requirements and deadlines, upholding the company’s standards of professionalism and accuracy.

Key responsibilities

• Review incoming RFPs, RFQs, and tenders to extract key requirements, deadlines, and deliverables.
• Gather technical and commercial input from architects, engineers, commercial, and legal teams.
• Structure, format, and proofread documentation for bid submission.
• Ensure compliance with client instructions regarding format, submission channels, and timelines.
• Track and follow up with internal and external stakeholders to meet deadlines.
• Coordinate with external vendors or subcontractors to collect certificates and required documents.
• Maintain a database of templates, past proposals, contracts, and formatting guides.
• Record bid outcomes, support clarifications, and contribute to lessons‑learned reports.
• Monitor tender portals for new opportunities and submission dates.
• Organise internal bid kick‑off meetings and archive all submissions systematically.

Required profile

• Bachelor’s degree in Architectural Engineering, Civil Engineering, or a closely related engineering discipline.
• Minimum of 4 years (48 months) of experience in bid coordination, tendering, or related procurement processes.

Required skills

• RFQs
• RFPs
• Tendering processes
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Adobe Acrobat
• Adobe InDesign
• General MS Office proficiency