CEO Office Coordinator

About the role

Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly. The CEO handles most operational matters personally, so the right candidate acts as a reliable second pair of hands focused on follow-up, coordination and communication, keeping the CEO organized and lightening their daily load. This is not a decision-making or representative role; external representation with banks and government bodies is handled by the company's PRO, and operations are run by the existing Operations Manager.

The position is on-site at the company's main headquarters in Abu Dhabi, with no remote or hybrid arrangement. It runs Monday to Saturday, 9:00 AM to 6:00 PM with a 1-hour lunch break, and Friday is the weekly off day. The role reports to the Chief Executive Officer.

Key responsibilities

• Track the CEO's daily tasks, requests and priorities and follow them up until completion.
• Manage and organize the CEO's emails and incoming correspondence.
• Coordinate communication between the CEO and internal departments.
• Schedule meetings, prepare meeting notes and follow up on action items.
• Maintain organized records, files and reports for quick CEO access.
• Manage the CEO's calendar, appointments and reminders.
• Handle internal communication on behalf of the CEO when instructed and reduce the CEO's administrative load with routine coordination tasks.

Required profile

• Highly organized, disciplined and detail-oriented, trustworthy and discreet with confidential information.
• Proactive follow-up mindset, comfortable working under direct CEO supervision.
• Strong command of English (written and spoken); Arabic (written and spoken) is highly preferred.
• 1 to 3 years of experience in administrative coordination, executive support or office assistant roles; industry background is not a priority.
• Valid UAE driving licence preferred; availability to start immediately or within short notice.

Required skills

• Strong email and calendar management skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Comfort with modern productivity and scheduling tools.

What we offer

• Monthly salary of AED 5,000 (all-inclusive).
• Medical insurance, annual leave and end-of-service gratuity in line with UAE labour law.
• Direct learning experience working with the CEO.