Company Secretary

About the role

IFFCO Group is hiring a Company Secretary in Dubai. The role coordinates Board, Committee and General Meetings, prepares monthly compliance reports and ensures compliance with statutory and regulatory requirements. It also oversees compliance on loans and investments, due diligence, corporate governance, financial results, shareholding patterns, investor complaints, related party transactions and trading window closures.

Key responsibilities

• Coordinate and facilitate AGMs, Board Meetings and Committee Meetings in line with statutory and regulatory requirements.
• Manage auditor appointments and complete all related documentation and filings.
• Ensure timely filing of financial statements and other statutory returns.
• Monitor Board governance, keeping at least four Board Meetings per year and no more than 120 days between meetings.
• Ensure foreign inward remittance filings are completed within 30 days of receipt and share allotment filings within 30 days of allotment.
• Oversee issuance, stamping and maintenance of share certificates and records.
• Prepare and submit half-yearly returns on outstanding payments to Micro and Small Enterprises.
• Maintain an up-to-date compliance tracker and prepare monthly compliance reports.
• Handle compliance on loans, investments, due diligence, corporate governance, financial results, shareholding patterns, investor complaints, related party transactions and trading window closures.
• Ensure timely disclosure of directors' interests in companies, bodies corporate and other entities.

Required profile

• Law degree (LLB or equivalent) from a recognized university.
• Professional qualification in company secretarial practice such as ICSI, CGI (UK) or an equivalent recognized body.
• 5-10 years of experience in Company Secretarial, Corporate Governance and Legal Affairs, including at least 5 years in the UAE.
• Fluency in English is required; Arabic is preferred.
• International exposure and experience in large or diversified organizations is an advantage.

Required skills

• Hands-on corporate governance, board and committee support, regulatory compliance and statutory requirements.
• Corporate legal matters.
• Effective communication, customer centricity, ownership and result orientation, planning and decision making, and self and team management.