Digital Technology Department Office Secretary

About the role

BlackStone eIT is looking for a meticulous and efficient Office Secretary to support the Digital Technology Department, ensuring smooth operations and effective communication.

Key responsibilities

• Provide secretarial and administrative support to department leadership and project teams.
• Manage calendars, meetings, agendas, minutes, and official correspondence.
• Support commissioning certificates, goods receipt notes creation and approval tracking.
• Handle vendor invoicing, verification, submission, and payment follow‑ups, and maintain vendor records.
• Liaise with Finance, Procurement, and vendors to resolve billing and payment issues.
• Maintain accurate records, reports, and project documentation.
• Organise meetings, workshops, travel, seating arrangements and create executive presentations.

Required profile

• Diploma or Bachelor’s degree in Business Administration or related field.
• Proven experience in an administrative or secretarial role, preferably in IT or project environments.
• Strong communication, organization, and multitasking abilities with attention to detail.

Required skills

• Proficiency in MS Office.