Document Controller – 6‑Month Contract

About the role

The role involves administering Aconex and related document management processes for a construction project in the United Arab Emirates. You will ensure all project documentation is properly received, checked, registered, issued and archived according to strict access controls.

Key responsibilities

• Administer Aconex, including registers, workflows, distribution groups, user permissions and naming conventions.
• Receive, quality‑check, register, issue and archive drawings, specifications, reports, RFIs, submittals, transmittals, instructions, change requests, letters, minutes and commercial records.
• Maintain master document register, deliverables register, RFI/submittal trackers, correspondence log, revision history and distribution matrix.
• Check document numbers, metadata, revision status, file formats and workflow routing before issue; reject non‑conforming submissions with clear reasons.
• Monitor review periods, issue status and ageing reports, and escalate priority items.
• Support meeting administration by circulating agendas, minutes and actions, linking decisions to controlled records.
• Coordinate onboarding, training and user support for project participants and keep auditable records of access changes.

Required skills

• Aconex