Document Controller

About the role

This Document Controller position covers the full range of project documentation for detail engineering and construction engineering projects. The holder keeps all technical documents, drawings and commercial correspondence organised, controlled and distributed in line with company procedures and client requirements.

Key responsibilities

• Create an efficient filing system for all outbound and inbound documentation and organise and handle the documents.
• Receive and register client-provided documents for detail or construction engineering projects, including in-house generated documents.
• Control the issuance of document numbers and maintain proper document registers.
• Review the completeness of documentation and prepare document transmittals.
• Perform document quality checks according to company engineering document control procedures.
• Back up files so electronic registers are stored and archived properly.
• Coordinate document control activities, including technical documents, drawings and commercial correspondence.
• Enter document data accurately into standard registers and generate document control reports as required.
• Ensure controlled copies of approved documents and drawings are given to staff, subcontractors and suppliers, and keep updated records of approvals and distribution.
• Keep documents and drawings in the Document Control office under safe custody, with easy traceability, and maintain control logs.
• Control documentation across multiple simultaneous projects using various control methods and systems.
• Prepare, operate and update Document Control Procedures in line with the company's Document Management System.
• Format documents to client quality standards (templates, fonts, style, pagination and numbering).
• HSE: look after own and colleagues' health and safety, report risks and incidents to supervisors and management.

Required profile

• Diploma or degree equivalent.
• 2 to 4 years of related experience in construction project implementation.
• Excellent communication skills and good typing skills.