Executive Administrator

About the role

Visa is seeking an Executive Administrator to provide high‑quality executive, operational, and administrative support to senior leaders based in Dubai. The role acts as a trusted partner, helping leaders manage priorities, maintain rhythm, and coordinate engagement across CEMEA markets and global teams.

Key responsibilities

• Manage complex executive calendars, travel arrangements and meeting priorities across multiple time zones.
• Coordinate leadership meetings, operating reviews, strategic planning sessions, client engagements, off‑sites and team events, handling logistics, materials, agendas and follow‑up actions.
• Prepare presentations, reports, briefing materials and business communications for executive audiences.
• Maintain visibility of leadership commitments, business priorities, deadlines and action items to ensure timely execution.
• Leverage AI‑enabled and digital productivity tools to improve meeting preparation, document development and workflow management.
• Organise complex domestic and international travel, visas, accommodations and related documentation.
• Support budget tracking, expense reporting, purchase orders, supplier onboarding and contract administration.

Required profile

• Minimum 7 years of experience supporting senior leaders in a fast‑paced, multinational environment.
• Proven ability to manage complex calendars, international travel and competing deadlines.
• Strong organizational, prioritisation and stakeholder‑management skills with high discretion.
• Excellent written and verbal English communication and interpersonal skills.
• Proactive, resourceful and solutions‑oriented with sound judgment.

Required skills

• Advanced proficiency in Microsoft 365 applications (Outlook, Teams, PowerPoint, Excel, Word, SharePoint).
• Experience using AI‑enabled productivity tools for research, drafting and workflow improvement.
• Familiarity with travel, expense, procurement and budgeting systems.