Executive Administrator – Senior Support

About the role

The Executive Administrator provides high‑level administrative, operational, and coordination support to senior management within the Municipality & Transportation sector. This role ensures smooth office operations, effective communication, and timely delivery of reports and presentations.

Key responsibilities

• Manage executive calendars, travel arrangements, and meeting logistics for senior directors.
• Coordinate communications between executive management, internal departments, government entities, and external partners.
• Prepare, draft, and distribute letters, memoranda, reports, presentations, and official documents while maintaining confidentiality.
• Oversee document control, filing systems, and electronic records to meet audit and compliance requirements.
• Produce periodic management reports, dashboards, and executive summaries, consolidating data from multiple departments.
• Identify and implement administrative process improvements and support digital automation initiatives.

Required profile

• Bachelor's degree in Business Administration, Public Administration, Management, or related field.
• 5‑8 years of executive administration experience, including at least 3 years in government, transportation, or public‑sector environments.
• Proven ability to handle confidential information and manage multiple priorities under tight deadlines.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using document‑management, records‑management, ERP, and workflow systems.
• Strong reporting, presentation, and data‑management capabilities.