Executive Assistant & Administrative Officer

About the role

The Executive Assistant will support the Senior Leadership Team and the wider School Leadership team at Regent International School. This role requires exceptional organisational ability, attention to detail and the capacity to manage multiple priorities in a fast‑moving educational environment.

Key responsibilities

• Develop and maintain office systems, including data management and filing.
• Screen telephone calls, enquiries and requests, handling them appropriately.
• Organise and maintain diaries, schedule appointments and coordinate meetings.
• Prepare meeting materials, take minutes and distribute accurate records.
• Manage incoming email, faxes and post, often corresponding on behalf of the SLT.
• Provide coordination support to senior management and academic staff, including event organisation.
• Assist with budget management, expense tracking, reconciliation and purchase orders.
• Identify, prepare and compile information for reports, presentations and special projects.

Required profile

• Graduate degree, preferably in Business Administration.
• Minimum of 5 years of professional administrative experience in a dynamic, cross‑functional environment.
• Excellent written and verbal communication skills with the ability to build relationships across diverse audiences.
• Strong organisational and multi‑tasking abilities, with sound judgment and confidentiality.
• Experience in the education sector in the UAE is preferred but not essential.
• Ability to manage and prioritise multiple projects simultaneously.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.