Executive Assistant – Dubai Office Operations

About the role

We are opening a new office in Dubai and need a proactive Executive Assistant on the ground to manage all operational and logistical tasks that would otherwise consume senior leadership’s time.

Key responsibilities

• Handle all Dubai government and service processes for the company and senior leadership, including RTA, DEWA, visas, Emirates ID, licences, Ejari, banks and telecoms.
• Manage the vehicle fleet – registration, insurance, fines, servicing, detailing and driver coordination.
• Oversee property maintenance, contractors, utilities and community fees to ensure smooth operation.
• Run the office front‑of‑house – reception, visitors, supplies, cleaning, deliveries and vendor management.
• Coordinate travel logistics on the ground – drivers, airport transfers, hotels, restaurants and local bookings.
• Own end‑to‑end projects from brief to completion, such as office fit‑outs, supplier purchases and events.

Required profile

• Minimum three years experience as an Executive Assistant, PA or office/household manager for a founder or senior executive in the UAE.
• Hands‑on knowledge of Dubai government processes (RTA, DEWA, GDRFA, Dubai Municipality, DET, free‑zone licensing, Ejari, banks, telecoms).
• Established local network of PROs, service centres, workshops, contractors and brokers.
• Proven ability to manage a vehicle fleet and multiple properties to high standards.
• Native‑level English communication; additional languages such as Russian, Swedish or Filipino are a plus.

Required skills

• Expertise in navigating Dubai government and service procedures.
• Strong project management from single‑line brief to finished result.
• Ability to work hands‑on – driving to service centres, chasing technicians, restocking office supplies.
• Absolute discretion with personal, financial and business matters.

What we offer

• Top‑of‑market base salary AED 7,500–15,000 per month plus a highly competitive bonus package.
• Paid annual leave, birthday and work‑anniversary gifts, premium Apple gear, gym allowance and daily lunch credits.
• International, ambitious team focused on talent and output.