Executive Assistant (French Speaking) - Dubai

About the role

A group of companies in the financial services sector is looking for a French-speaking Executive Assistant based in Dubai, UAE. You will support the senior leader of the group, coordinating closely with an existing Personal Assistant in France. The role is flexible, can be done from the office, at home or while travelling with the senior leader, and involves occasional weekend work and short-notice international travel.

Key responsibilities

• Support the senior leader with daily priorities, correspondence, administration and confidential information
• Manage complex calendars and schedule meetings across multiple time zones, resolving conflicts proactively
• Arrange international travel, accommodation, itineraries and meeting logistics, often at short notice
• Prepare, format and refine executive presentations, reports, meeting materials and business documents
• Draft emails, letters and communications, including issuing correspondence where authorised
• Work with the France-based PA to coordinate schedules, share information and manage priorities
• Help prepare training materials, presentations and digital training tools, and organise meetings with agendas and briefing documents
• Handle ad hoc projects, research and document management, and follow up with stakeholders

Required profile

• Proven experience as a Personal Assistant, Executive Assistant or in a similar senior administrative support role
• Fluent in French and English, with excellent written and verbal communication in both
• Strong organisational skills, able to manage multiple priorities and tight deadlines
• High level of discretion, professionalism and attention to detail
• Willingness to travel internationally at short notice; a passport allowing visa-free travel to Europe is a strong advantage

Required skills

• Calendar management, travel arrangements, correspondence and executive presentation preparation
• Proficiency in Canva and Microsoft Office, especially PowerPoint, Word and Excel
• Confidence using AI tools and digital platforms to improve efficiency