Executive Assistant

About the role

C2i is looking for a highly organized Executive Assistant to support its C‑Level leadership. The role provides comprehensive administrative and operational assistance, ensuring smooth day‑to‑day operations while maintaining the highest standards of professionalism and confidentiality.

Key responsibilities

• Manage complex executive calendars, schedule meetings, coordinate travel and prioritize commitments.
• Serve as primary point of contact for internal and external stakeholders, handling communications with discretion.
• Draft, review and respond to correspondence on behalf of the leadership team.
• Plan and execute leadership, board and off‑site meetings as well as corporate events, preparing agendas, recording minutes and following up on action items.
• Oversee event logistics, including vendor coordination and travel arrangements.
• Prepare expense reports, manage reimbursements and maintain confidential filing systems and databases.
• Coordinate and prioritize incoming requests to ensure efficient workflow.
• Handle sensitive information with utmost discretion and professionalism.

Required profile

• Bachelor’s degree or equivalent.
• 5+ years of experience supporting senior leadership.
• Strong organizational, time‑management and communication abilities.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Exceptional discretion in handling confidential information.

Required skills

• Proficiency in Microsoft Office Suite.

What we offer

• Opportunity to support a dynamic and growing organization.
• Exposure to strategic initiatives and leadership‑level decision‑making.
• Contribution to operational excellence and organizational success.