Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support senior management in Abu Dhabi. The role involves managing calendars, coordinating meetings, handling correspondence, and ensuring the smooth operation of the executive office while maintaining strict confidentiality.

Key responsibilities

• Manage executive calendars, appointments, and travel arrangements.
• Organise meetings, prepare agendas, and record minutes.
• Prepare and manage correspondence, reports, presentations, and other documents.
• Screen phone calls, emails, and visitors.
• Maintain confidential files and executive records.
• Coordinate communication between management, employees, clients, and external stakeholders.
• Follow up on action items and ensure timely completion of tasks.
• Arrange business travel, accommodation, and logistics.
• Support management with administrative tasks and special projects.
• Ensure compliance with company policies and uphold confidentiality.

Required profile

• Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• 5–8 years of experience as an Executive Assistant, Executive Secretary, or Office Manager supporting senior executives in engineering, oil & gas, EPC, or industrial services.
• Fluent in English; Arabic is an advantage.
• Strong organizational, communication, and time‑management abilities, with the capacity to work under pressure while maintaining confidentiality.

Required skills

• Microsoft Office suite: Word, Excel, PowerPoint, Outlook.