Executive Assistant

About the role

Founders Law is seeking an Executive Assistant to act as the engine room of its fast‑growing UAE office, supporting the General Manager and senior leadership across the UAE and UK.

Key responsibilities

• Manage the GM’s diary across UAE and UK time zones, schedule meetings, and protect priority time.
• Handle inbox triage, draft correspondence, and serve as the first point of contact.
• Prepare briefing notes, conduct client research, and follow up on action items.
• Coordinate end‑to‑end travel arrangements, including flights, visas, hotels and contingency plans.
• Organise client meetings, book venues and restaurants, and manage deliveries and gifting.
• Support Founders Lounge events with guest lists, invitations and on‑day logistics.
• Maintain client onboarding documents, renewals, and filing systems.
• Prepare draft invoices, track payments and process monthly expenses.
• Liaise with free‑zone authorities, government service centres and suppliers.

Required profile

• Minimum 2 years experience as an EA, PA, legal secretary or office coordinator, preferably in a law firm or fast‑growing business.
• Based in the UAE with working knowledge of free‑zone administration, visas and local suppliers.
• Exceptional organisational skills, attention to detail and discretion with confidential information.
• Excellent written and spoken English.

Required skills

• Proficiency with Microsoft 365.
• Experience using WhatsApp for Business.
• Familiarity with Asana project management.
• Comfort with AI tools such as Claude.