Executive Assistant

About the role

The Executive Assistant provides high-level confidential administrative, project coordination and support to the office of the General Manager. The role covers scheduling, general clerical and administrative work, project coordination, MIS reporting and continuous improvement.

Key responsibilities

• Manage the General Manager's schedule and workload, prepare agendas and provide background information before meetings
• Handle confidential information with discretion and communicate effectively with internal and external customers
• Arrange travel and meetings, including itineraries and agendas
• Represent the General Manager by welcoming visitors, answering their queries and receiving and interfacing with senior clients and partners
• Provide administrative support, handle expenses and correspondence, process IT requests, manage files and act as a liaison between employees and managers
• Advise executives on historical precedents and help them make consistent decisions
• Take meeting minutes and follow up on action plans with departments
• Coordinate activities across projects, prepare business reports and presentations, manage project communications and logistics, review project schedules and maintain project files and workbooks
• Record project meetings and update tasks and outcomes in systems, ensuring optimal use of resources
• Prepare timely and accurate MIS statements and reports
• Give regular feedback on the effectiveness of policies and procedures, ensure compliance with quality management procedures and follow corporate information security guidelines
• Contribute to continuous improvement of systems, processes and practices

Required profile

• Bachelor's degree graduate in any stream
• 4-8 years of experience in a similar role, including at least 2 years supporting a senior executive
• Excellent interpersonal and communication skills
• Good command of English and Arabic, oral and written
• Ability to handle confidential information, multitask and pay attention to detail