Executive Assistant (Night Shift, US Hours)

About the role

A highly organised, proactive and discreet Executive Assistant is sought to provide high-level administrative and strategic support to the CEO and other C-suite executives. The role covers executive schedules, business operations, strategic projects and management priorities, and requires night-shift work aligned to US business hours. Only candidates currently residing in the UAE are eligible to apply.

Key responsibilities

• Support the CEO and C-suite: manage calendars, appointments, meetings, travel, accommodation and itineraries; prepare agendas, presentations, reports, briefing notes and minutes.
• Coordinate internal and external meetings with senior stakeholders, clients, partners and government representatives, and follow up on pending actions.
• Manage strategic projects: plans, timelines, milestones, risk tracking, progress reports and dashboards, and escalation of issues to senior management.
• Act as liaison between the executive office, department heads, employees, clients and external stakeholders, and help prepare annual business plans, operational reports and performance reviews.
• Organise executive, board and management meetings, record decisions and action points, and maintain records of contracts and confidential correspondence.
• Arrange domestic and international travel, including flights, accommodation, visas and travel documentation, and manage travel expenses and expense reports.
• Handle confidential documents and sensitive information with discretion, and support compliance with company policies and UAE requirements.

Required profile

• Bachelor's degree in Business Administration, Management, Project Management or a related field.
• Minimum 5-8 years of experience in executive assistance, senior administration, business operations or project coordination.
• Previous experience supporting a CEO, Managing Director or C-suite executive strongly preferred; experience in a multinational or multi-branch organisation is an advantage.
• UAE work experience preferred; native-level English fluency and ability to work US business hours.

Required skills

• Advanced Microsoft Office, especially Excel, PowerPoint, Word and Outlook.
• Familiarity with project management tools such as Microsoft Planner, Asana or Trello.
• Strong project coordination, planning, organisational and analytical skills, with the ability to manage multiple priorities and tight deadlines.