Executive Assistant & Office Manager

About the role

The Office Manager / Executive Assistant ensures the smooth day-to-day operation of NTT DATA's UAE offices in Abu Dhabi and Dubai, while providing dedicated Executive Assistant support to senior UAE leadership. It is a broad, hands-on role requiring end-to-end ownership of office administration and coordination, with flexibility to work regularly across both locations.

Key responsibilities

• Take day-to-day ownership of office management and administration across the Abu Dhabi and Dubai offices.
• Coordinate office facilities, logistics, supplies, maintenance and service providers.
• Act as a key point of coordination for employees, visitors and internal stakeholders on office matters.
• Support and coordinate reception activities.
• Provide Executive Assistant support to senior leadership, including calendar and meeting coordination, travel arrangements and business requirements.
• Coordinate executive and business visits, including meeting arrangements and logistics.
• Plan and coordinate internal office events, employee activities and key UAE occasions.
• Work with internal teams and external suppliers on local office and operational needs.
• Anticipate requirements, resolve issues proactively and follow them through to completion.
• Prepare documents and materials for meetings and executive activities, and handle confidential information with discretion.

Required profile

• Bachelor's degree in Business Administration, Management or a related field preferred, or equivalent education and experience.
• Demonstrated experience in an Office Manager, Executive Assistant or combined role, including supporting senior leadership and coordinating meetings, visits and events.
• Experience in a multinational or regional organisation is advantageous.
• On-site work; regular presence in both Abu Dhabi and Dubai offices.

Required skills

• Strong organisational and coordination skills across multiple locations and stakeholder groups.
• Executive Assistant capabilities and strong interpersonal and communication skills.
• Proactive problem-solving, attention to detail and confidentiality.