Executive Assistant - Real Assets Department

About the role

ADIC is looking for an experienced Executive Assistant to provide high‑level administrative and operational support to the Real Assets Department. You will ensure smooth day‑to‑day operations, manage diaries, travel and logistics, and uphold the professional image of the team in all client and partner interactions.

Key responsibilities

• Perform a broad range of administrative activities for the Real Assets team as assigned by the line manager.
• Attend internal and external meetings and take minutes as required.
• Manage team diaries, prioritize daily tasks, schedule appointments, and coordinate meetings, facilities, events and travel arrangements.
• Maintain accurate records, contacts and meeting notes, including CRM systems where needed.
• Establish and maintain department files, inventories, records and data‑management systems, liaising with other ADIC departments.
• Compose and edit technical and administrative correspondence and documentation.
• Assist in administrative problem‑solving, project planning and execution of departmental goals.
• Prepare reports, summaries and responses to enquiries from various sources.
• Support ad‑hoc projects, leadership activities and business‑development priorities.

Required profile

• Substantial experience supporting senior executives, preferably in financial services, professional services or consulting.
• Strong diary, inbox, travel and meeting management experience.
• Bachelor’s degree.
• Prior UAE experience is beneficial but not essential.
• Excellent written and verbal English; Arabic is an advantage.

Required skills

• Proficient in Microsoft Office.
• Experience with AI‑enabled productivity tools.
• Familiarity with CRM systems.