Executive Assistant – Remote (South Africa, LATAM, Philippines)

About the role

We are looking for a detail‑oriented Executive Assistant to support our accounting and tax team remotely. The role involves managing client documents, handling data entry, and ensuring smooth communication between the team and clients across South Africa, LATAM and the Philippines.

Key responsibilities

• Print, organize, and upload tax financials and client documents to Canopy and Google Drive.
• Enter financial data into QuickBooks, spreadsheets, or other accounting software.
• Send follow‑up emails to clients for missing documents, signatures, or tax status updates.
• Prepare engagement letters, invoices, and assist with client banking details for refunds or payments.
• Manage recurring invoicing in QuickBooks and respond to basic client inquiries.
• Assist in preparing and sending 1099s, setting up EFTPS payments, and tracking tax deadlines.
• Maintain Canopy records, assign and track tasks, and coordinate internal meetings.
• Schedule reminders for client meetings, handle online subscriptions, and support administrative errands.
• Create and update social‑media posts on Instagram, TikTok, and LinkedIn using Canva.

Required profile

• Exceptional attention to detail and ability to track multiple documents and deadlines.
• Strong organizational skills with experience in digital filing systems.
• Proactive, multitasking mindset comfortable working with financial documents.

Required skills

• Google Drive
• QuickBooks
• Canopy
• Drake software
• Spreadsheets (Excel or Google Sheets)
• Canva
• Instagram, TikTok, LinkedIn

What we offer

• Monthly salary range $1,000 – $2,500 USD (final offer based on interview, skills and experience).
• Independent contractor agreement with full remote flexibility.