Executive Assistant to C‑Suite (Bilingual)

About the role

Graystone Capital is seeking a bilingual Executive Assistant to support its C‑Suite executives in Dubai. The role will streamline executive workflows, manage multi‑time‑zone schedules, and provide high‑level administrative support within a fast‑paced financial services environment.

Key responsibilities

• Manage executive calendars, appointments, and complex cross‑time‑zone meeting logistics.
• Draft, translate, and handle bilingual business correspondence in English and Arabic.
• Prepare meeting agendas, slide decks, financial presentation materials, and briefing reports.
• Attend strategic meetings, record detailed minutes, and track actionable items.
• Organise international travel itineraries, accommodation, and corporate event logistics.
• Coordinate preparation and distribution of confidential executive reports and records.

Required profile

• Previous experience as an Executive Assistant supporting senior leaders, preferably in corporate or financial environments.
• Bilingual fluency in English and Arabic.
• Discreet handling of confidential records and strong project‑tracking abilities.

Required skills

• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with modern virtual meeting platforms.
• Proficiency in calendar management software.