Executive Assistant - Waldorf Astoria Ras Al Khaimah

About the role

Hilton is hiring an Executive Assistant for its Waldorf Astoria Ras Al Khaimah property. The role supports the General Manager and department managers and delivers memorable guest experiences through administrative support, correspondence and coordination.

Key responsibilities

• Maintain organized office systems, including filing, record-keeping and document management
• Manage calendars, schedule appointments and coordinate meetings, conferences and travel
• Prepare and type correspondence and complex financial reports, draft, edit and proofread them
• Serve as a main point of contact for internal and external stakeholders, handling calls, emails and inquiries
• Prepare meeting agendas, take minutes and distribute materials
• Handle visitors and requests, and keep sensitive information confidential
• Provide courteous customer service to visitors, clients and colleagues and represent the organization professionally
• Collaborate with colleagues and support staff across departments
• Supportive duties may include maintaining the filing system per the Record Retention policy, researching for reports, attending required meetings, complying with emergency procedures and formatting documents

Required profile

• Effective reading, listening and communication in English, written and spoken, with correct grammar and spelling
• Ability to sit for long periods and handle internal and external customers with patience, tact and diplomacy
• Ability to type 60 wpm and transcribe handwritten notes and recordings
• Professionalism, integrity and courtesy in all interactions