Executive Office Assistant – Luxury Resort

About the role

The Executive Office Assistant will support senior executives of Jumeirah Zabeel Saray, a luxury beach‑side resort on Palm Jumeirah, Dubai. This role ensures smooth daily operations, manages communications and assists with project documentation within a fast‑paced hospitality environment.

Key responsibilities

• Maintain and coordinate complex calendars for senior executives, scheduling meetings, appointments and project tasks.
• Serve as the primary point of contact for internal and external communications related to the Executive Office.
• Draft, review and edit correspondence, reports and presentations.
• Prepare and organise materials for team meetings, design reviews and presentations.
• Record meeting minutes, track action items and follow up to ensure completion.
• Assist project management by monitoring timelines, documenting progress and facilitating team communication.
• Build and maintain relationships with internal departments and external partners to meet project milestones.
• Process expense reports, manage reimbursements and monitor project‑related expenditures against budgets.

Required profile

• Proven experience as an administrative or executive assistant in a hospitality or similar high‑service environment.
• Excellent written and verbal communication skills.
• Strong organisational abilities with keen attention to detail.
• Ability to manage multiple priorities and work under tight deadlines.
• Professional demeanor and capacity to build effective relationships across departments and with external stakeholders.

Required skills

What we offer

• Opportunity to work within a world‑class luxury resort brand.
• Dynamic, multicultural team environment.
• Professional development and growth within the Jumeirah Group.